We, COMASIA LIMITED (“COMASIA”), take individual privacy seriously. This Statement outlines the information COMASIA collects and how it may use that information.

We respect your privacy and we will use our reasonable endeavour to:

• to implement computer, physical and procedural safeguards to reasonably protect the security and confidentiality of the personal data we collect;
• to limit the personal data collected to the minimum required to provide better service;
• to permit only properly trained, authorized employees to access personal data;
• not to disclose your personal data to external parties unless: a) you have agreed b) we are required by law or any lawful request of any enforcement agencies or c) we have previously informed you.

1. Information collection

In order to provide better service to you and to fulfill the purposes set out in this Statement, we may collect certain information when you register with us, use our service, attend our functions, or communicate with us. In the process, we may also collect personal information of individual contact persons of companies or their employees. As stated in the registration form, some of the requested information is mandatory and some you may provide voluntarily. If specific mandatory information is requested but not supplied, we may be unable to provide the requested service. We only retain personal data for as long as it is necessary for fulfilling the purposes set out in this Statement.

2. Use of information

The purposes for which information may be used by us include:

• processing applications for exhibiting at or visiting our trade exhibitions
• facilitating and enhancing our operations by incorporating the personal data into our database and conducting analysis, research and auditing based on the personal data
• promoting and notifying you of our events or trade exhibitions in Hong Kong and around the world, and events or trade exhibitions organised by our affiliates or joint venture partners
• distributing publications and research materials of COMASIA or our affiliates or joint venture partners
• marketing our services or products or services or products of our affiliates or joint venture partners
• if necessary, facilitating legal proceedings, including collecting overdue amounts

Direct marketing

We may use your personal data, including your name, telephone number, fax number, email address and physical address to conduct direct marketing in relation to the promotion of and invitation to our events or trade exhibitions in Hong Kong and around the world, and events or trade fairs organised by our affiliates and joint venture partners, as well as the promotion of our services or products or services or products of our affiliates or joint venture partners via fax, email, direct mail, telephone and other means of communication, or send e-newsletters to you. We will not so use your personal data unless we have received your consent to the said intended use. You may choose not to receive promotional materials by simply telling us through the below contact details, and we will cease to do so, without charge.

3. Disclosure / Transfer of Data

We will keep the personal data we hold confidential but may provide or transfer the personal data to:

• our agents, advisers, auditors, contractors, and service providers in connection with our operations or services for facilitating and enhancing our operations and conducting analysis, research and auditing based on the personal data
• our overseas offices, affiliates, joint venture partners, which are also exhibition organisers, for the purpose of conducting direct marketing in relation to the promotion of and invitation to our trade fairs in Hong Kong and around the world; or our business associates which are in the facilitation of e-sourcing business, for use in direct marketing in relation to the promotion of their e-sourcing platform or products or services
• persons to whom we are required to make disclosure under applicable laws in or outside Hong Kong

Provision of data for direct marketing

Please note that we intend to provide the personal data we collected, including your name, telephone number, fax number, email address and physical address to our overseas offices, affiliates, joint venture partners, business associates which are also exhibition organisers, for use in direct marketing in relation to the promotion of and invitation to their trade fairs or events in Hong Kong and around the world; or to our business associates which are in the facilitation of e-sourcing business, for use in direct marketing in relation to the promotion of their e-sourcing platform or products or services. We will not so provide your personal data for the said purposes unless we have received your written consent to the aforesaid intended provision.

4. Cookies

When you browse our website, cookies may be stored in your computer's hard drive. We use cookies to personalise your use of our website and to operate the service areas. You have a choice not to accept cookies, but if you do certain functionality may become unavailable.

5. Security

In general, your Personal Data is kept confidential and we have security measures in place to protect our database and access to this is restricted internally. Our website has security measures in place to protect the loss, misuse and alteration of the information under our control.

[Personal data stored electronically are password-protected. Encryption technology is used on our secured web areas. We recommend that you do not divulge your User Login Name and Password to anyone. Our personnel will never ask you for your User Login Name and Password in an unsolicited phone call or in an unsolicited e-mail. Remember to sign out of your Account and close your browser window when you have finished your session with our Website. You are responsible for all activities that occur under your User Account and Password.]

6. Hyperlinks

Our website may include links to external sites, including sites of members, third parties and "co-branded" sites. Links to external sites do not imply any endorsement of such sites (or any products or services offered thereon) by us or any warranty or guarantee of any information provided thereon. We disclaim and exclude any responsibility or liability for any external site for which a link is provided and this Privacy Policy Statement shall not apply to any such site. Please refer to the privacy policies of the other websites.

7. Changes

Any changes to this Privacy Policy Statement will be posted on our website and effective immediately on the posting date.

8. Transfer of Data Overseas

We will generally hold your data on our servers in Hong Kong. However, we may transfer it to our overseas offices elsewhere in the world or to any of the people listed at paragraph 3 above, which may be located elsewhere.

9. Your consent and rights

Under the Hong Kong Personal Data (Privacy) Ordinance, individuals have the right:

• to check whether we hold personal data about you and to access such data
• to require us to correct inaccurate data
• to ascertain our policies and practices in relation to personal data and the kind of personal data held by us.

Please send requests to access or correct data, to cease communications, and questions or complaints to:

Customer Service Department
COMASIA LIMITED
21/F, One Harbour Square, 181 Hoi Bun Road, Kwun Tong, Kowloon, Hong Kong
Tel: (852) 2700 6726
Fax: (852) 2700 6727
E-mail: [email protected]

We may charge a reasonable fee for processing a data access request.